ADM Officer

Gemalink Office: 18 Floor, 6 Le Thanh Ton, Ward 1, HCM City

Assist to the CEO/ DCEO in:

• Manages the appointment calendar and independently schedules appointments for the CEO/DCEO
• Directs preparation of records such as agenda & minutes of corporate meetings
• Handles business travel for CEO/DCEO
• Prepare payment/ advance request/ Reimbursement….
• Registers conferences, seminars and special events for CEO/DCEO
• Maintains efficient communications with related parties and with internal Department Heads and associates to follow up on queries, deadlines, requests and special functions as per CEO/DCEO’s instructions
• Translate reports and documents, interpreter during meeting and professional discussions
• Other tasks

Admin tasks:

• Docs submitting management for Chairman/ CEO/ DCEO for approval
• Provides assistance and support to visitors to the office in HCM
• Handles business travel for level Managerial and up, including visas, air tickets, hotel bookings and car rentals
• Prepares visa applications for visitors (if required) and follows up to be sure they have been processed
• Process visa applications, work permit and temporary residence card for Expat; business registration certificates, notarized copies, etc
• Order and gather proposals for purchasing stationery, office tools and other supplies from departments in HCM Office
• Cash treasurer for emergency expenses at HCM Office
• Send documents via express delivery (Viettel Ho Chi Minh City) if requested. Receive documentation from GML Port – HCM Office – GML Port
• Arrange daily transportation from HCM Office  – GML Port – HCM Office
• Arrange lunch, confirm the number of meals for HCM Office, and compile at the end of the month
• Collect electricity and water bills from Phu Xuan contractor and Mobifone
• Confirm the quantity and settle office expenses, including electricity, water, telephone, hotline, management’s phone, internet, express delivery, etc
• Administrative tasks at HCM Office such as periodic health check-ups, uniform notifications, gifts notification, CJ building announcements, etc
• Procedures for payment administrative expenses such as flowers, cakes, beverages, etc. at HCM Office

• Graduated from University
• Fluent in English in listening, speaking, reading, and writing
• Good use of common office information software administrative skills
• Good communication and presentation skill
• Ability to form good working relationships at all levels
• Good Planning and Organizing skill
• Attention to details
• Enthusiasm, foster pro-activity, team spirit and professionalism
• Must be able to handle matters of company business with confidentiality and integrity

Interested Candidates: please download the application form at below link: https://1drv.ms/x/s!Apl11heqMSUBnV_eBO7_Sf4mY8Y0?e=bjKqoc

or by email: hr@gemalink.com.vn; luc.tv@gemalink.com.vn